Uffculme Show Association – Traders Terms & Conditions

ACCEPTANCE OF TERMS & CONDITIONS OF ENTRY

  1. The services that the Uffculme Show Association (“USA”) provides are subject to the following Terms and Conditions (“T&C’s”).  All traders including their staff and volunteers visiting Bridwell Park (“the Showground”) to attend the Uffculme Show and Country Fayre (“the Show”) are admitted subject to these T&C’s. 
  2. USA reserves the right to update the T&C’s at any time and without prior notice.
  3. All persons entering the Show for whatever reason agree that in doing so they will comply with such notices and instructions that may be given by the organisers via the marshals, event volunteers and staff of Bridwell Park (“Authorised Persons”), and take reasonable care for themselves and others who may be affected by their acts or omissions for which the USA takes no responsibility.
  4. USA reserves the right to refuse admission or remove any person(s) who in their opinion may pose a risk to other persons and property within the Showground or its environs.
  5. Please do not enter the premises if you do not agree to accept the conditions of entry.

 GENERAL

  1. Traders must pay for their pitches in advance. Traders who have not paid in advance will not be admitted to the showground.
  2. USA reserves the right to refuse admission or expel without prior notice any trader or exhibitor or member of their staff who, in the reasonable opinion of USA, behaves or is likely to behave, in an unruly manner or in a manner likely to give offence to other visitors.
  3. USA does not accept responsibility for any loss or damage to trader’s or exhibitor’s vehicles or property when on the Showground.
  4. It is a condition of entry that the management and staff instructions of USA are complied with at all times.
  5. Other than for licensed retailers of alcohol who have been invited to sell either for consumption on or off the premises or both, alcohol, drugs, glass bottles and glass, must NOT be brought onto the Showground.
  6. The consumption of intoxicating liquors is permitted only in authorised places and in accordance with the Licensing Act 2003.  Accordingly, intoxicating liquor must not be taken into the Showground and any persons found possessing alcohol, or who appear under the influence of alcohol will be refused admission or escorted from the Showground without a refund.
  7. It is prohibited to bring into the Showground any weapons, fireworks, smoke bombs or other articles which may cause injury.  The throwing of any article, which could cause injury or annoyance, is strictly prohibited.
  8. To prevent offensive weapons or dangerous articles from being taken into the Showground, traders, their staff and volunteers are admitted to the Showground subject to a condition that, if requested to do so, they will allow themselves to be searched by a licensed security person. 
  9. Unnecessary noise (such as that from the use of radio sets and other electrical equipment), or any behaviour likely to cause annoyance to other visitors or confusion of any kind is not permitted in any part of the Showground.
  10. To assist compliance with the Health Act 2006, it is against the law to smoke within any building or marquee within the Showground and where you see no-smoking signs.
  11. Care should be taken to dispose of your rubbish responsibly. Waste bins will be available. Please recycle where available (see below).
  12. Only persons authorised by USA are permitted to sell or offer for sale any items to visitors within the boundaries of the Showground.
  13. Traders are only authorised to sell such classes of item as have been agreed in advance. E.G. A trader authorised to sell clothing will not be permitted to retail food or drink.
  14. All persons other than staff entering the Showground must pay for admission or hold a valid admission ticket or evidence of same on an electronic device such as a smartphone which must be retained at all times and submitted for inspection if required by an Authorised Person.  Any person attempting to gain admission to the Showground or being found inside the Showground without a valid admission ticket may be ejected from the Showground.
  15. No child or children under the age of 12 will be admitted to the Showground unless they are accompanied by an adult who shall be 18 years or over and such child or children whilst on site must remain under the control or supervision of an adult at all times.
  16. From time to time USA or other authorised parties carry out photography and/or video recording which may feature visitors.  By accepting these T&C’s, you agree that USA or any authorised party may use such images in perpetuity in any promotional, advertising or publicity material in any format whatsoever.  You further agree that copyright in these materials rest with USA or such authorised party (as the case may be).
  17. The wearing of clothing, which in the opinion of USA is offensive to other visitors, is not permitted.
  18. USA shall in no circumstances be liable for any loss, damage, cost or expense or any consequential or indirect loss or damage of any kind unless directly caused by the negligence of an Authorised Person of the USA.
  19. USA advise that due to the uneven nature of the terrain of this event it may be at times difficult to move around freely.  All traders and their staff enter at their own risk and are advised to wear suitable footwear.
  20. Because nature is unpredictable and safety is paramount the timing of  demonstrations, talks and shows may be adjusted without notice.  We reserve the right to withdraw any attraction without notice.

 CANCELLATION OR ABANDONMENT OF THE EVENT

  1. USA shall not be liable in respect of any loss or damage whatsoever arising from the abandonment, cancellation or postponement of the Show or any such eventuality.

DATA PROTECTION

  1. Please see our Privacy Policy

 CREDIT CARD TRANSACTIONS

  1. Credit card transactions are made on a separate secure server, with full encryption of all credit card data.  Your credit card details are not shared with the USA or and personal information will not be shared with any other company, organisation or Third Party.

COPYRIGHT NOTICE

  1. The copyright of the website ‘uffculmeshow.org’ belongs to the Uffculme Show Association and all our rights are reserved.

 DISCLAIMER OF LIABILITY

Entry of Members of the Public and their vehicles, classic and vintage vehicles, traders and performers is granted subject to USA reserving the right to refuse admission to the Showground to any person, or to withdraw permission at any time to remain on the Showground and shall not be required to give any reason for such action.  Save for the death or personal injury caused by the negligence of the organisers or anyone for whom they are responsible, neither the Authorised Persons of the USA or Bridwell Park, nor any agent, employee or representative of these bodies accepts any liability for any accident, loss, damage, injury or illness to livestock or horses, owners, riders, grooms, handlers, spectators, land or any other person or property whatsoever, whether caused by their negligence, breach of contract or in any other way whatsoever.

A GREENER SHOW

The Government announced a widening ban on more single use plastic items which came into effect on Sunday 1 October 2023 and in addition to this, the Uffculme Show Association is committed to ensuring that the Uffculme Show & Country Fayre is as green as possible, through the reduction, re-use and recycling of waste materials  with particular emphasis on the elimination of the use of plastics.

Our waste is collected by Devon Contract Waste, a company that sends nothing to landfill. The USA want to eliminate the use of single-use plastics during the show through the wide use of compostable cutlery, cups, plates and packaging.

Trading Criteria

  • All Traders should use compostable or biodegradable serve-ware and packaging, preferable compostable.
  • Plastic or polystyrene should not be used.
  • Sugar, salt & pepper and sauces should not be available in plastic single sachets. Paper sachets should be used.
  • All traders must use the recycling systems provided.
  • No single use plastic bags should be used.
  • No plastic straws should be used. Bio cornstarch straws are fine to use.

Serving ware

All serve-ware including cutlery, plates, meal boxes, cups, glasses etc. should be ‘compostable’ or ‘biodegradable’ (preferably compostable).

Recommended serve-ware:

  • Wooden cutlery — spoons, forks and knives
  • Compostable (or biodegradable) paper and cardboard cups
  • Compostable (or biodegradable) paper plates, bowls and take-away containers
  • Wooden stirrers
  • Compostable PLA glasses

The following serve-ware types should not be used:

  • Expanded polystyrene
  • Plastic cutlery
  • Plastic single sachet servings of salt, pepper, sugar or sauces
  • Plastic straws
  • Disposable plastic bottles of any type

These images show just some of the allowable serve-ware that we recommend you use:

Packaging

Packaging should be kept to a minimum and consist of only compostable or approved recyclable material:

  • No single use plastic, e.g. plastic bags
  • Plastics: PET, RPET, HDPE are ok to use
  • Uncoated cards and plastics (starch-based compostable coatings are preferred)

Further Advice

If you have any questions about what the rules mean for your business please see this guidance for Defra guidance